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Funding Changes: Petty Cash from Cards Ends |
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NC WATCH
By BongHwan Kim
The Office of the Controller released the "Audit of Neighborhood Councils' Expenditures," dated January 12, 2010.
In  response to the Audit and improve the oversight of safeguarding use
of public funds, the following changes to the Neighborhood Council (NC)
Funding Program will occur.
Effective February 5, 2010, the following policy changes will apply:
I. PETTY CASH
Petty Cash withdrawal through the Purchasing Card is eliminated. A Neighborhood Council who has petty cash on hand (including monies deposited in checking account) has until March 1, 2010, to use the remaining petty cash. The Petty Cash Reconciliation for Fiscal Year 2010, 3rd Quarter (January-March) is due to the Department by March 31, 2010. Any unspent petty cash shall be returned to the Department together with the submission of the January - March 2010 Petty Cash Reconciliation. The Department will subsequently deposit unspent petty cash to the respective Neighborhood Council appropriation account.
Any discrepancy in the Petty Cash Reconciliation needs to be explained through a Board Resolution, explaining in detail the reason for the discrepancy. Past due petty cash reconciliation that falls under the responsibility of the previous Board must be clearly stated in the Board Resolution. Funds will be suspended if NCs fail to meet the deadline along with the required records and documentation.
Please make an appointment with the Funding Section, if assistance is needed in completing the Petty Cash Reconciliation.
II. DEMAND WARRANTS
Incomplete Requests for Neighborhood Council Paper Checks (commonly known as Demand Warrant) will be returned to the NC when required documentation is missing. The Department will discontinue both retaining incomplete requests and sending a notification that a check request is pending because more information is required. The Department has updated the Demand Warrant form and created a "Checklist" of the required supporting documents. The Checklist must accompany the Demand Warrant upon submission.
In the coming months, additional policies will be developed and implemented as the Department moves forward in re-engineering the NC Funding Program.
If you have any questions regarding the above, please contact Ms. Jacqueline Mendez at (213) 485-1360
(BongHwan Kim is the general manager of the Department of Neighborhood Empowerment.) -cw
CityWatch
Vol 8 Issue 10
Pub: Feb 5, 2010
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